MINUTES OF THE BEOA COMMITTEE MEETING
THURSDAY 7TH MAY
ZOOM 2.00 P.M.
|PRESENT||Jan Cottam – Chair Simon Bates, Andrew Chadwick, Pete Collins, Nicky Helyer, Jo Very, Jenny Meiklejohn, Nell Stourton, Tina Ure, Rachel Cory, Rachel Faulkner, Laura de Wesselow, Rachel Faulkner, Hannah Matthews, Heidi Davies, Josie Brettell, Sarah Taylor, Karen Bartlett, Helen West.|
|1. APOLOGIES||David Sawyer – Note Kim Knightly no longer at Bishop Burton so has left committee|
|2. PREVIOUS MINUTES||Minutes approved for 10th March 2020|
|3. MATTERS ARISING||NS – referred to dressage OI tests and also out of date Organisers memory sticks which are only current to 2016.
Most other matters were covered later in the meeting
|4. Chairman’s Report||Chair advised that matters raised in the Chairman’s Report were going to arise later in the meeting
There was a short discussion about the general feeling of discontent in BE and that JC was still getting numerous calls voicing this from Organisers, Members and Owners.
The perceived lack of knowledge of the sport within the Board and BE Executive was discussed in light of the current crisis facing the sport.
Finances – BE the committee were advised that the 2018-2019 accounts would be available May/ June .
|Accounts – KB advised that BEOA had been paid for 163 events.
Entry Fees for 2021 - The overall feeling was that Entry Fees should not be increased for 2021, however this would only stand if BE retained the 2020 rule book . Should anything change ,for example the new medical rules which were to be brought in for 2021 – this would require further discussion. When the Sport Committee is able to meet, entry fees would be discussed.
PC – felt it was better to wait before making and decision on entry fees.
Prize Money – was not discussed at this time as the scheduled RM & Sport Committee had been cancelled.
|1) EARS & Website - Meeting held with the BE Board plus representatives from Entry Administrator, Entries Secretaries , Officials, Scorers and Organisers. A few things were decided – but since then nothing has happened apart from two conference calls.
The Entries system is still being developed & Miranda Collett (Entries Scores) is working with BE, concentrating on linking her system with EARS.
2) Abandonment Insurance – JC advised there was concern on social media that BE knew events were not covered when cancelled. BE said cover was in place and then announced no cover for events that had gone past ballot date.
3. Resumption of Eventing
|7 Stabling Charges
|JC asked for opinions as to events retaining stabling charges in the event of abandonment- but most events felt if they had already had to pay out for stables to be put up, this was unavoidable. It was noted that Cheval portable stable hire were putting their costs up by 20% for 2021. Some venues own their own stables so not a problem.
Stables bookings – there should be the option to do them in house or through EARS.
|8 Date of Next Meeting||Date of next meeting was proposed as 10th June
AGM and Elections propose to put off and see what develops with BE HQ
|David Sayer would like the three stakeholders BEOA, EHOA and ERA to have co-opted representation on the board of BE – As this has been asked for in the past, it was decided that election onto the board was the best route. JC to find out when next vacancy arises.
Fiona O’Hara - latest update. An advisory panel has been set up – best brains in eventing – known participant Capt Mark Phillip, Mike Etherington Smith, Stuart Buntine, Helen West has also been asked to sit on the panel.
|There being no other business meeting closed at 4.35 p.m.|